Business electricity services from Fidelity Energy

About Dynamic Purchasing Systems

Many organisations within the public sector use a Dynamic Purchasing System (DPS) to be compliant but also allow for flexibility to help streamline the procurement process.

A DPS is a tool for contracts to purchase works, goods and services commonly available on the market. It has similarities to a framework agreement, but is an entirely electronic tool and has the added flexibility where new suppliers can be added or removed, making it easier for local suppliers to join at any time.

Why do you need a framework

If you are in any way subject to public sector legislation and do not source your services with a compliant framework in place, then you:

are not protected against any legal action from suppliers
could face prosecution in court
might have to pay fines and your funding may be subject to clawback by government

There are different stages to a DPS in the context of an “open market” solution, where the first stage establishes a shortlist of eligible and compliant suppliers based on cabinet office suitability criteria. The list of approved suppliers is open to further applications to join throughout its contract lifetime. The second stage allows further competitions from the successful applicants, with pricing offered by suppliers that is always competitive and market tested at the point of requirement.

Benefits of using our
Dynamic Purchasing Energy Agreement

Flexibility

Not a fixed agreement as suppliers can join the marketplace or be removed at any time increasing the competition throughout the DPS lifetime and provides the opportunity to promote local suppliers. Ability to filter all requirements to find the best suppliers who meet all the criteria.

Compliant and legal

Fully public sector compliant. Process Compliance Report (as described in regulations) to prove every step has been actioned correctly. If you are not currently on a compliant framework, you could be liable if you spend over £378,660 on your contracts.

Simplified tender process

Entirely electronic, all tender documents that are placed on a DPS are freely available electronically making public procurement more transparent. Suppliers requests to join must be evaluated within 10 working days of receipt and the minimum timescale for return of tenders is 10 days.

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